Host Encounter At Your Church!

A step by step process to bring Encounter to your church

This is a short video for you, and whoever is approving Encounter, to watch so you can get an idea of what it looks like to host the Encounter Tour at your church.

Step 1: Watch This Video

Bonus: Watch these videos to get an inside view of Encounter

See what some leaders from last tour have to say about the Encounter Tour and view the full recording of the production!

Step 2: Review Our Hosting Expectations

Below is a list of expectations that we have if you were to agree to host our team. If the prospect of hosting us seems too large for your community to handle, that’s ok! We would love to talk with you and discuss other options on how we can partner with your church.

Typical Day-Of Schedule

2:00 PM Arrive at location
2:00 - 2:30 Prayer and intercession
2:30 - 5:30 Unload, set up for the show
5:30 - 6:00 Sound check/ band rehearsal
6:00 Dinner
6:30 Doors open
7:00 Start the production
8:30 Show is done,
mingle and minister
9:00 - 10:00 Tear down, pack up
10:00 PM Head to accommodations

General Expectations

Housing

  • We ask that you house our team. Please provide appropriate sleeping arrangements in the best way you can. Host homes are the most frequent and best option for our team; it provides relationship and a comfortable place for the team to rest for the next day! If you aren’t able to find host homes, sleeping at a church facility works as well.

  • We will be traveling with 1 family with 4 children. We ask that you would be so kind as to provide a hotel room for our family. The specifics of the room are ultimately up to you, but what is done most frequently is a room with 2 queen-sized beds. If you cannot book a hotel room for the families, we ask that you could at least give provision for us to book our own.

  • **Note: The team breakdown is below.

Meals

  • Please provide dinner on the night that we arrive. We ask that you would also provide breakfast and a packed lunch for our team the next day. This can be accomplished at the host homes or at your church - whichever is easiest for you. We also ask that the meals would be nutritional - you can imagine how much fast food we eat on the road! A home-cooked meal goes a long way for our team!

  • **Note: Please look at the team breakdown below for allergies when planning meals.

Promote the event

  • We ask that you promote for this event in order to see the most amount of people come to know Jesus as their savior. Content has already been made for you to use, and we simply ask that you follow the instructions to be given (at a minimum)

Hour and a half performance and ministry time.

  • Our show takes an hour and a half from start to finish. This includes a short introduction, the Encounter production, ministry time, and worship at the end.

A love offering

  • We offer Encounter as a free performance. Countless hours and dollars have been spent refining this performance - all in faith that God will provide a way for it to reach the nations! We ask that you would be willing to give a love offering to our team at the end of the night so that we can keep doing what we are doing!

Follow up with new believers

  • We are expectant for hundreds of people to commit their lives to Jesus throughout our tour, and we need your help to follow up with the people who did so at your church. We will walk you through this process leading up to us coming and will continue to help in any way we can after we leave.

Facility Space

Performance space specs

  • Our ideal stage dimensions are 40 feet wide, 20 feet high and 25 feet deep, however, our set is modular and can be altered to fit most spaces. If your facility cannot meet these requirements, please connect with us and we can find a solution together.

Power

  • For all of our audio, video, and lighting we require 10 dedicated 15amp circuits.

Storage for gear

  • We ask that you would have ready a space for us to store our empty cases and equipment. We travel with enough gear to fill a 20 foot box truck. We understand some hosts may not be able to do this - and in this case we will store our equipment in our truck. 

Nursery/space for families

  • We ask that you have a space for our mothers and children to play and rest. (A space that will not be used for childcare the night of). A nursery is best for this, but we understand that not everyone can provide one. An empty room works if a nursery is not possible.

Room for our personal belongings

  • We ask that you provide a room for our team’s personal belongings. 

Clear the stage

  • We will be traveling fully equipped to set up and perform our entire show. This includes an entire sound and lighting system. We ask that you would kindly clear your stage or the area that we will be performing in so we can set up in a timely manner. 

Team Breakdown

(For housing and meals)

Housing Summary
8 single guys, 15 single girls, 5 married couples, family of 6 (hotel)

Single guys: 1 minor cat allergy
Single girls: 2 cat allergies, 1 tobacco smoke
Married couples: 1 allergic to smoke, mold, and dust

Meal Summary
Total of 39 People: 14 Men, 21 Women, 4 Children

3 Dairy Free, 3 Gluten Free, 4 Gluten & Dairy Free, 2 Almond Allergies (not airborne), 1 Corn Allergy

Helpful meals to accommodate a large group and accommodate allergies:

  • Tacos/burritos with ground beef

  • BBQ pulled pork, potatoes, veggies

  • Pasta dinners with meat sauce/toppings on the side & gluten free pasta

  • Sandwiches, gluten free bread and dairy free cheese as an option

  • Chili or soups 

**it’s helpful when meals have sides/options ie. sauces on the side, cheese on the side, vegetables on the side, so people with sensitivities can still eat a majority of the meal

Single Guys: 8 Allergies

Nahum Young Gluten, almonds, peas
Zay Conrad Red 40, corn
John Curi Cats (minor)
Kevin van Mierlo None
AJ Cole None
Micah Palmer None
Garrett Michaletz None
Kham Sian None

Single Girls: 15 Allergies

Esma Broedersz Cats
Vanessa Kinniburgh Gluten
Liz Kim Cats, dust
Sarah Peirce Tobacco smoke
Lydia Solomon Oats
Elle Salmond Citrus, chicken,
turkey
Dailyn Clark Gluten, dairy, white
rice, turkey, broccoli,
quinoa, kiwi
Jaidyn Syverson None
Hannah Kayali Gluten, dairy
Lillian True None
Josina Stroesser None
Olivia Ellis None
Hannah Frick None
Rachel Hodge None
Hope Mincy None

Married: 5 Couples Allergies

Matthew Rimmer None
Haven Rimmer Dairy
JC Masick None
Rachel Masick None
Joe Kunzler Coconut
Isabelle Kunzler Cats
David Gonzalez Dairy
Melissa Gonzalez Dairy, almonds
Bradley Hunt None
Kylee Hunt Smoke of any
kind, mold, dust

Family: 6 Total Allergies

Jeremy Tunney None
Kandia Tunney Low wheat tolerance
Layna Tunney None
LilliAnne Tunney None
Maycee Tunney None
Maggie Tunney Heavy dairy, peanuts

Step 3: Respond To Your Encounter Tour Contact

After watching the video and reviewing the expectations, please let us know if your church would like to host the Encounter Tour. If you do not have a contact you can fill out the form below.